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Transparency in Swashodhan Trust Finances

At Swashodhan Trust, transparency is at the heart of everything we do. We are dedicated to maintaining complete clarity in how we receive, utilize, and report financial contributions. As a legally registered NGO under Indian law, we comply with all government regulations and are currently in the process of obtaining FCRA (Foreign Contribution Regulation Act) registration to receive and manage foreign donations lawfully.

💳 Current Funding Status

✅ We currently receive contributions only from Indian donors.
📝 FCRA registration is under process. Once approved, foreign contributions will be accepted and disclosed as per law.

🤝 Major Donations Disclosure

💰 All donations above ₹3,00,000 are transparently disclosed with:

  • 🧑‍💼 Donor Name

  • 💸 Amount Contributed

  • 🎯 Intended Purpose

These details are included in our annual financial statements and available for public viewing on request or via our downloadable reports.

📦 How Your Contributions Are Used

Every rupee we receive is used purposefully to serve rural communities through:

  • 🎓 Digital Education in government schools

  • 🏥 Health Camps and mobile clinics

  • 💻 ICT Skill Training Centers for youth and women

  • 🧰 Digital Infrastructure in underprivileged areas

All expenses are backed by valid receipts, invoices, and bills, and maintained for external audit and government inspections.

🏢 Minimal Administrative Overhead

          We strive for operational efficiency:

  • 🧾 Admin costs are maintained at 10% to 20%

  • 📂 All overheads (rent, salaries, utilities, internet, software) are clearly categorized

  • 💼 Transparent budgeting for project vs. administrative expenses

    This ensures that maximum funds go directly to beneficiary programs.

📑 Financial Reports & Audit Trail

         For every key project, we provide:

  • 📊 Financial Report: Category-wise fund usage and summaries

  • 📘 Activity Report: Objectives, progress, outcomes, and impact

    These reports are available for download below and are updated quarterly or annually.

🧾 Audit & Legal Compliance

         We follow a rigorous compliance process:

  • ✅ 12A & 80G Certificates – Available for download

  • 🔐 Internal and external audits conducted annually

  • 📁 All statutory filings are up to date

  • 🏦 Bank accounts maintained separately for domestic and foreign funds (post-FCRA)

          Once FCRA is approved, we will:

  • 📌 Display the FCRA Registration Number

  • 🏦 Share FC Bank account details

  • 🔄 Publish quarterly and annual foreign contribution reports as per Rule 13 of FCRA Rules.

Activity Reports

At Swashodhan Trust, we believe in documenting and sharing the outcomes of every initiative we undertake. Our activity reports provide a transparent overview of the projects executed across education, health, ICT training, and rural development.

Each report highlights our goals, community impact, progress updates, and partnerships — helping donors, officials, and the public understand how contributions are creating meaningful change on the ground.

Activity Report 2024-2025

Activity Report 2023-2024

Activity Report 2022-2023

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Audit Reports

At Swashodhan Trust, we are committed to financial integrity and full accountability. Our audited reports are prepared by certified professionals and provide a clear record of how funds are received, allocated, and utilized across all programs.

These reports are submitted annually in compliance with Indian legal and regulatory standards, and are available here for public review to ensure complete financial transparency.

AuditReport 2024-2025

AuditReport 2023-2024

AuditReport 2022-2023

AuditReport 2021-2022

AuditReport 2020-2021

AuditReport 2019-2020

Legal Documents

At Swashodhan Trust, we maintain full legal compliance as a registered non-profit organization in India. Our key statutory documents — including the 12A certificate for tax exemption, the 80G certificate enabling donor tax benefits, our PAN card, and Society Registration Certificate — reflect our lawful establishment and financial accountability. These documents demonstrate our credibility, allowing us to engage in CSR collaborations, receive grants, and operate transparently in line with government and regulatory standards.

12A and 80G Certificate

Recognizes Swashodhan Trust as tax-exempt and enables donors to claim tax deductions.
Supports full fund utilization for charitable work while encouraging donor participation.

Society Registration Certificate

Provides legal recognition of Swashodhan Trust as a registered nonprofit entity.
It enables us to operate transparently and receive official support.
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Office Polices

At Swashodhan Trust, we operate with strong ethical standards and organizational discipline. Our office policies reflect our commitment to transparency, accountability, and professional conduct across all programs.

We encourage all stakeholders — donors, employees, volunteers, and beneficiaries — to review these internal policies to better understand how we function as a responsible NGO.

Child Protection Policy

Outlines procedures to safeguard children from abuse and promote a safe environment for all child-related activities.

Attendance and Late Coming Policy

Defines office timings, late penalties, and attendance discipline to support punctuality and team consistency.

Code of Conduct & Ethics Policy

Establishes standards of integrity, respect, and professionalism expected from all team members and volunteers.

Conflict of Interest Policy

Ensures transparency by identifying, disclosing, and managing personal or financial conflicts in decision-making.

Corruption & Bribery Policy

Prohibits bribery, corruption, and unethical practices while promoting honest, lawful conduct across operations.

Procurement Policy

Outlines transparent, fair, and competitive processes for purchasing goods and services on behalf of the Trust.

Data Protection Policy

Ensures responsible handling, sharing, and confidentiality of personal and organizational data and records.

Employee Direct Deposit Form

Collects employee banking details for secure monthly salary deposits into their registered bank accounts.

Employee Information Form

Captures essential employee details including contact, ID, emergency contact, and job-related information.

Equipment Acknowledgement Form

Documents issuance and return of official equipment or vehicles assigned to employees by the organization.

Financial Policy

Establishes financial controls, reporting standards, and accountability measures for managing funds responsibly.

Daily Activity & Reporting Guidelines

Outlines daily work planning, communication, and task updates to improve team coordination and delivery.

Grievance Redressal Policy

Defines how staff and stakeholders can raise complaints and ensures fair, timely, and confidential resolutions.

Human Resources Policy

Covers recruitment, engagement, performance, leave, and grievance management for all types of personnel.

Leave & Holiday Policy

Explains the types of leave, approved holidays, and the procedures for applying and reporting absences.

Loss, Theft & Damage Policy

Outlines staff responsibility for Trust equipment and procedures for reporting and replacing lost or damaged items.

NGO Inclusion Policy

Guides the onboarding of partner NGOs for collaboration with Swashodhan Trust across key program areas.

Prevention of Sexual Harassment Policy

Defines zero-tolerance, reporting, and response mechanisms for ensuring a safe and respectful workplace.

Procurement Policy

Defines procedures for sourcing goods and services transparently through fair bidding and vendor selection.

Purchase & Payment Policy

Outlines approval processes, documentation, and budget control for all purchases and financial transactions.

Travel Allowance (TA) Policy

Details daily allowances, reimbursement limits, and documentation needed for claiming work-related travel expenses.

Termination Policy

Provides steps for fair and lawful termination including notice, documentation, exit interviews, and dispute options.

Travel Policy

Covers approval, safety, logistics, and reimbursement rules for staff and volunteers on official travel assignments.

Whistleblower Policy

Encourages reporting of misconduct while protecting whistleblowers from retaliation or adverse consequences.

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